ABOUT SAMAG

The Sydney Arts Management Advisory Group (SAMAG) offers an annual program of events to share practical, inspiring and innovative ideas to grow an inclusive and resilient arts sector. Our events are designed as professional development for artists and arts workers and encourage knowledge sharing across the sector.

Formed in 1992, SAMAG started as a group of business people who wanted to contribute their skills to support practicing artists by offering practical seminars. We have evolved over 30 years to serve the arts sector in all its forms and support all those who work in it, from practicing artists to arts managers and Executive leadership.

SAMAG acknowledges the Traditional Custodians of Country throughout all lands, waters and territories and pays respect to First Nations communities’ Ancestors and Elders. We acknowledge their continuing connection to land, their stories, artistic practices and knowledge systems that are shared here as they have been for over 60,000 years. Sovereignty has not been ceded.

SAMAG is looking to fill the role of Administrator:

Location	Flexible, ideally NSW but working remotely
Reporting to	SAMAG Co-Chairs
Working with	SAMAG committee, SAMAG producer, and event partners, speakers and other stakeholders who the committee collaborate with.
Position type	Part time, fixed term contract.   7.5 hours (1 day)/week, starting December 2023 for 1 year.   Flexible working arrangements split over a number of days is ideal.
Level	This is intended as a junior or entry-level position, or for someone or re-skilling or re-joining the workforce after a break. However, we will consider all interested in applying.
Salary details	$58,500 pro rata + super
Employment period	One year, starting December 2023
Applications due	19 November 2023
Interviews	24 November 2023

ABOUT THE ADMINISTRATOR POSITION 

SAMAG is currently undergoing its latest evolution, transforming to meet the needs of the arts and culture sector not only in Sydney but across NSW.  

This newly formed position will work alongside the volunteer committee and a casually employed events producer, with the ideal candidate bringing a positive and proactive approach to working through this period of change and growth.  

We are seeking someone who can bring their passion for the arts and culture to this role, combining it with their experience in administration, to support SAMAG in creating a program of activities which embody our values: 

• To always start from a place of inclusion.  
• That our work will be evidence driven and evolve to meet sector needs.   
• To seek to deliver quality, engaging activities that connect, support and encourage.  
• To take a collaborative approach to our offer. 

 This is an exciting time for SAMAG and we hope to find a team member to support the growth and vision of this legacy organisation.  

POSITION DESCRIPTION 

The role will be providing a range of administrative support for SAMAG operations. In addition to general administration and driving SAMAG’s internal processes, there will be a requirement to support our membership and the website. All SAMAG volunteer and paid positions are expected to contribute to an organisational culture of collaboration, inspiration, and safe working with enthusiasm and positive energy.  

Responsibilities include: 

 General Administration 

• Coordinate requests for information from internal and external stakeholders and provide a professional first point of contact for all enquiries.  
• Maintain SAMAG database and records in good order to ensure they are accessible by all committee members. 
• Maintain and update the SAMAG website, including identifying, reporting, and, where possible, rectifying maintenance issues in liaison with the Co-Chairs. 
• Monitor communication with SAMAG committee, respond to or forward enquiries about SAMAG activities including requests for meetings, promotion, and partnership to the Committee for action. 
• Submit all outstanding invoices and unbanked and/or unreceipted monies to the SAMAG Treasurer within one week of receipt. 
• Work with the committee to assist with  

• • the preparation of annual and project grant applications to Create NSW and the City of Sydney and other agencies for approval and submission by the Co-Chairs. 
  • the preparation and submission of grant acquittals in consultation with the Committee. 

• Ensure compliance with grant conditions in collaboration with SAMAG committee members. 

Membership administration 

• Support the SAMAG membership responsively through email, and other queries 

• Maintain, backup and upgrade the SAMAG membership and mailing list database as required.  
• Maintain documentation and files of SAMAG material including reports, minutes, agendas, statistics, correspondence, evaluation reports and archival material. 
• Organise and follow-up membership renewals as required. 

Committee meetings 

• Organise and attend SAMAG Committee meetings which are generally held each month, and at other times as required. 
• Prepare and distribute agendas, minutes, and associated papers at least one week prior to Committee meetings. 
• Obtain and forward signed new committee appointments and notification of committee resignations to the secretary/treasurer from effective date of each appointment and resignation. 

External communications 

• Market and promote SAMAG’s services and activities through the SAMAG social media channels, newsletter, and, where appropriate, press releases. 
• Where possible, advise on strategies to increase SAMAG’s profile and membership and assist with their implementation. 
• Updating the SAMAG website with event information  

SELECTION CRITERIA 

Essential 

• Highly developed written and verbal communication skills. 
• Experience in administration and a desire to develop further skills in arts administration.  
• Good organisation and time management skills with demonstrated ability to meet deadlines. 

• Ability to build strong and collaborative working relationships both internally and externally. 
• Ability to work independently and as part of a small team. 
• A great attitude and willingness to jump in and contribute to the future of SAMAG! 

Desirable 

• Experience in arts administration 
• Database management 
• Experience in updating and maintaining webpages such as WordPress. 
• Fluency in social media including Instagram and LinkedIn 
• Based in NSW 
• Have, or are developing, networks within the arts and culture sector in NSW. 
• Experience in applying for and acquitting grant funding. 

Please note that while this is a remote working position, some meetings, such as strategy sessions, will ideally take place in person.  

APPLICATION PROCESS  

• If you have any queries about the role and/or the organisation, or access requirements for the interview process, please contact one of SAMAG’s Co-Chairs Georgie Cyrillo or Lizzie Crouch via info@samag.org or on 0403 966 535. 

• Written or video applications are welcome. Your application is to consist of either: 

• • a 1 page written response outlining your interest and suitability for the role, and a 1-2 page CV, and the names and contact details of 2 relevant referees, 
  • a video less than 8 minutes that outlines your interest and suitability for the role, detail of relevant experience and the names and contact details of 2 relevant referees.    

• Applications should be sent to info@samag.org. After the close of application on 19 November 2023, shortlisting will quickly take place. Interviews will take place via Zoom on 24 November 2023. If you already know that you are unavailable on this day, please mention this in your application.